Accessibility levels at SND
Data described in SND's research data portal have different accessibility levels. These levels have two parts: where the data can be found, and how accessible the data are. The accessibility level is determined by the data depositor; if needed, this can be done after discussion with SND or the university’s research support unit (e.g. DAU).
SND’s accessibility levels are:
|Access to data through SND||Data can be accessed through SND’s research data catalogue.|
|Access to data through an external actor||Data can be accessed through another actor than SND. SND’s catalogue contains information on the accessibility level of the data with the external actor as well as a direct referral to the location of the data.|
|Data are freely accessible||Data are freely accessible via direct download from the web page.|
|Data are accessible by order||Data are freely accessible by order or login.|
|Access to data is restricted||Data access may be restricted due to personal data or other sensitive information in the data material. Permission from the data owner may be necessary before data can be accessed.|
Below you can read more about the practical applications of the accessibility levels.
Find and order data
SND’s research data catalogue contains information about where data are located and how accessible these data are. When you search for a study, you can see for each result in the results list whether the data are accessible through SND (data marked with SND’s logo), or through another party’s catalogue or website (data marked with a globe). You can also see whether the data are accessible via direct download (marked with an open lock and a Download data button), or whether you need to place an order for them.
Data that are accessible via direct download can be downloaded via a button or link in the catalogue entry (usually as a package with data and related documentation). If you want to order data that are freely accessible by order, click the Order data button. Normally, it will take no more than a couple of days for you to receive ordered data.
Some data have restricted access, meaning that there are some limitations for access to them. The data can, for instance, contain personal data or other sensitive information that require the research principal to approve a request for access to them. When you place an order for data with restricted access, it may take a little longer to gain access to the data, as the research principal needs to be contacted, but we process every order as quickly as possible.
The research data catalogue also contains data that are accessible through another catalogue or website (studies with a globe icon). In the right-hand column of the catalogue entry, you can see whether these external studies are accessible via direct download from the external actor, or whether they need to be ordered from the external actor. There you can also find a link to the data material or to a page where the data can be ordered.
Describe and share data
In SND’s form you can describe data that will be made accessible through SND’s services, as well as data that will be made accessible through an external actor or portal. When you describe data in the form and choose an accessibility level for them, we recommend that the data should be as openly accessible as possible. If you want SND to be able to keep statistics for orders on data that are accessible with SND, the accessibility level has to be Data are accessible by order.
If the data material contains sensitive information or data that need protection, the data accessibility has to be restricted to allow the research principal to conduct a secrecy examination. This means that the data will have the accessibility level Access to data is restricted. When someone wants to gain access to restricted data that are made accessible through SND’s catalogue, they have to place an order for the data by clicking the Order data button. In the order form, information like the purpose for the data, a project description, and contact details to the requester are mandatory fields. The research principal, or a representative for the principal, will then decide whether SND can give access to the data material. Note that even if the order is denied, the requester can still make a request to the responsible university/authority to disclose the data, citing the right to public access to official documents.