FAQ

Is there a fee for depositing data?
Answer: No, it is completely free of charge.

Does SND assume ownership of deposited data?
Answer: No, SND only accepts copies of the data while the principal (huvudman) retains full ownership.

Can I take back data that I have deposited with SND?
Answer: Yes, the data owner can always have their deposited data back from SND.

Who can submit data to SND?
Answer: Data can be submitted to SND by anyone who represents a research principal, i.e. a governmental authority or a natural or legal person responsible for the research conducted in their remit.

Can SND accept data that contain personal data?
Answer: At present SND can only accept data with personal information from researchers at the University of Gothenburg. Data from other universities or research institutions must be fully anonymised. However, you can still describe your data in SND’s catalogue without submitting the actual data. We are happy to help you with such a description.

What is anonymised data?
Answer: Anonymised data are data that have been de-identified, meaning that personally identifiable information has been removed from the data sets, so that it is no longer possible to identify a living individual from the data. This means that code and encryption keys have been destroyed and that individuals cannot be reverse identified from the data. Anonymised data are exempt from the General Data Protection Regulation and complementary legislation.

What is a DOI?
Answer: A DOI (Digital Object Identifier) is a unique link that is issued to studies and data sets that are made available through SND. A DOI links the data to a persistent description that remains the same even if the data files are moved. It is recommended to attach the unique DOI whenever data is cited.

How do I submit data to SND?
Answer: Data can be submitted directly to SND in the data deposit form. If the data files are particularly large you may want to consult with SND first, as there may be a better way of depositing them. SND can also accept data on various storage media (e.g. a flash drive, USB stick, DVD or CD).

What is the best file format for depositing data?
Answer: SND has evaluated a number of different formats that we consider suitable for the management, long-term storage and accessibility of research data. These may change over time according to technical developments. Read more about recommended file formats here.

How is data material ordered from SND used?
Answer: Research data in SND’s catalogue are often re-used for further research or for teaching purposes, e.g. in student essays or theses on bachelor or master level.

Can I start describing my data in the form and save the information to keep working at another time?
Answer: Yes, you can keep editing later. At the bottom of the left field in the description form there are three buttons: Save, Preview and Send. Choose Save if you want to finish editing the description at a later time. A link will be sent to the e-mail address that you entered in the form, so that you can easily return to your data description.

Do all fields have to be entered in order for a data description to be made accessible with SND?
Answer: Some fields are mandatory if you want to submit a study and have it made accessible, but we recommend that you fill out as many fields as possible. You can contact our data managers if you need help with the best way of describing your research data.

What information shall I enter under Description and Description of the dataset?
Answer: Under Description, you enter information that is general for the entire study, e.g. purpose, summary, and major subject areas. The Description of the dataset is intended to give a description of the collected data, so in that field you enter information such as number of variables, number of cases, response rate etc. The data collection for a quantitative cross-sectional study usually generates one single dataset, whereas other types of studies (for instance longitudinal or qualitative studies) can generate several datasets. You can describe several datasets within one study in the data description form.

Does there have to be an agreement between the researcher and SND if the data are just described in the catalogue?
Answer: No, it’s only for data that is deposited with and made accessible through SND that an agreement is signed.

What is metadata?
Answer: Metadata is the information that describes a data object, in other words “data about data”. Metadata describe the contents of the research material and make it easier to understand its properties and methodology. The information you enter into the data description form is metadata.

Can I update the study description with later publications?
Answer: Yes. Contact one of our data managers and let us know what publications should be added to your description.

Can I describe research data from an active project with SND?
Answer: Yes, you can describe current research and make it visible with SND.

Does the contact person have to be the principal investigator?
Answer: No, it can be another person who knows the research material well.

What happens if a study’s principal investigator goes into retirement or dies?
Answer: A principal investigator who is no longer active due to e.g. retirement or death can still be the principal investigator of the study. If a principal investigator who is no longer active was also the contact person for the study, you can appoint a new contact after consent from the principal.

What does it mean that the study is published?
Answer: Publication means that the study description and possible data are made accessible in the SND web catalogue. Before SND publish a study, the primary investigator gets the chance to preview and approve of the study description. Publication does not mean that the scientific quality of the study has been reviewed.

Can research material that contains personal information be described in the SND web catalogue?
Answer: Yes.