Review and processing


Work process


Once you have submitted the data description, the data, metadata, and related documents (e.g. documentation files) will be reviewed. That way, we can make sure that the data are described so well that it can be understood and reused by someone else. The review consists of checking whether data files have an appropriate format, that the relevant information has been filled out in the form, that there are enough metadata (in the data files, in the form, and in the related documentation) to make the data reusable, that uploaded documents have suitable formats and can be read, etc. If we need further information and clarifications during the processing, you will be contacted by e-mail. Any changes that have to be made to the data description will be done in cooperation with you.

Before the data description is published in SND’s research data catalogue, you get to preview the catalogue entry to see whether the information is correct and whether the data are presented in the way you expected them to be. When you have approved the entry, we will publish it.


When you submit research data via SND’s data description form, they are managed in a way that makes them readable and usable for a long time to come. A benchmark for processing is that data should be FAIR – Findable, Accessible, Interoperable and Reusable. This may involve different actions:

  • Storage media are made compatible with current hardware and migrated as needed.
  • Data are saved in file formats that are compatible with the operating system, ensuring that character encoding, compression algorithms, and binary code are readable and comprehensible.
  • The files that are comprehensible to people are kept intact and provided with a description of the content (such as a description of how a web page containing both images and text is linked).
  • A prerequisite for making data accessible is that there is sufficient documentation to understand and use the data. SND or DAU staff will help you make the documentation comprehensible and visible to new users. SND use the DDI (Data Documentation Initiative) metadata specification for documenting metadata. A metadata standard specifies which fields and information are used to describe data, and makes it easier to exchange metadata between parties, and to make the information findable. Several parts of DDI also have a counterpart in other standards that are supported by the SND system, such as the Dublin Core Metadata Initiative (DCMI), ISO 11915, and META-SHARE. This enables us to send and receive metadata from other systems, even if they don’t support DDI.

Read more about the next step in the process under Data and metadata out.