Review and processing


Work process


Once you have submitted the data description, the data, metadata, and related documents (e.g. documentation files) will be reviewed. That way, we can make sure that the data material is described so well that it can be understood and reused by someone else. The review consists of checking whether data files have an appropriate format, that the relevant information has been filled out in the form, that there are enough metadata (in the data files, in the form, and in the related documentation) to make the data reusable, that uploaded documents have suitable formats and can be read, etc. If you need to enter further information or make clarifications during the review processing, you will be contacted by e-mail. Any changes that have to be made to the data description will be made in cooperation with you.

Before the data description is published in the SND research data catalogue, you will be asked to preview the catalogue entry. That way you can check whether the information is correct and whether the data are presented in the way you expected them to be. When you have approved the entry, we will publish it.


When you describe and make research data accessible through DORIS, they data are managed in a way that makes them readable and usable for a long time to come. A benchmark for this processing is that data should be FAIR – Findable, Accessible, Interoperable, and Reusable. This may involve different actions:

  • Storage media are made compatible with current hardware and migrated as needed.
  • Data are saved in file formats which are compatible with the operating system, ensuring that character encoding, compression algorithms, and binary code are readable and comprehensible.
  • The files that are comprehensible to people are kept intact and provided with a description of the contents (such as a description of how a web page containing both images and text is linked).
  • In DORIS we use a metadata profile which builds on requirements from several sources, such as international research data infrastructures like DataCite, CLARIN, and CESSDA, and various metadata standards. A metadata standard provides a structured specification of which metadata fields and which information are used to describe data, and the relationship between metadata fields, which makes it easier to exchange metadata between parties, and to make the information findable. In the common part of the profile in DORIS, SND uses the Data Documentation Initiative (DDI) metadata specification. Several parts of DDI have a corresponding counterpart in other standards that are supported by the SND system, such as the Dublin Core Metadata Initiative (DCMI), ISO 11915, and META-SHARE. This enables us to send and receive metadata from other systems, even if they don’t support DDI.

Read more about the next step in the process under Data and metadata out.