Accessibility Levels at SND

Data described in the SND research data catalogue have different accessibility levels. These levels have two parts: where the data can be found, and how accessible the data are. The accessibility level is determined by the data depositor; if needed, this can be done in consultation with SND or the higher education institution's local research data support unit (e.g. a DAU).  


We are currently reviewing the accessibility levels. At present, the SND accessibility levels are:  


Part one 

Access to data through SND Data can be accessed through the SND research data catalogue. 
Access to data through an external actor Data can be accessed through another actor than SND. The SND catalogue contains information on the accessibility level of the data with the external actor as well as a direct referral to the location of the data. 

Part two 

Data are freely accessible  Data are freely accessible via direct download from the website. 
Data are accessible by order Data are accessible by order or login. This option is recommended only if there is a reason for it, such as restrictions on the data material.
Access to data is restricted Data access may be restricted due to personal data or other sensitive information in the data material. The research principal may conduct a confidentiality assessment before the data are released.

Find and order data 

The SND research data catalogue contains information about where data are located and how accessible these data are. When you perform a search, you can see for each result in the list whether the data are accessible through SND (data marked with the SND logo), or through another party’s portal or website (data marked with a globe). You can also see whether the data are accessible via direct download (marked with an open lock), or whether you need to place an order for them. 

Data that are accessible via direct download can be downloaded via a button or link in the catalogue entry (usually as a package with data and related documentation). If you want to order data that are accessible by order, click the Order data button. Normally, it will take no more than a couple of days for you to receive ordered data.  

Some data have restricted access, meaning that there are limitations for access to them. The material can, for instance, contain personal data or other sensitive information that require the research principal to approve a request for access to them. When you place an order for data with restricted access, it may take a little longer to gain access to the data, as the research principal needs to be contacted, but we process every order as quickly as possible.  

The research data catalogue also contains data that are accessible through another portal or website. In the right-hand column of the catalogue entry, you can see whether these data are accessible via direct download from the external actor, or whether they need to be ordered from the external portal/website. There you can also find information about where you can access the data, for example a link to the data material, a website address and/or contact information. 

Describe and share data 

In the SND form you can describe data that will be made accessible through the SND dissemination services, as well as data that will be made accessible through another external portal/actor. When you describe data in the form and select an accessibility level for them, we recommend that the data should be as openly accessible as possible.

If the data material contains sensitive information or data that need protection, accessibility has to be restricted to allow the research principal to conduct a confidentiality assessment. This means that the data will have the accessibility level Access to data is restricted. When someone wants to gain access to restricted data which are made accessible through the SND catalogue, they have to place a request to SND for access to them. This request should provide information like the purpose for the data, a project description, and contact details to the requester. The research principal, or a representative for the principal, will then decide whether SND can disclose the data material. Note that even if a request is denied, the requester can still make a request to the responsible HEI or authority to disclose the data, citing the right to public access to official documents.