Accessibility levels at SND

Data described in the SND research data catalogue have different accessibility levels. These levels are displayed with icons that will give you direct information about where the data can be found and in what way they are accessible. The accessibility level is determined by the person who describes the data, and this can be done in consultation with SND or the local research data support unit (e.g. DAU).  

 

There are two parts to the accessibility levels:

1. Where can I find the data?

Access to data through SND Data are accessible in the SND research data catalogue. 
Access to data through an external party

Data are accessible through another party. The SND catalogue post contains information about the accessibility level with the external party, and a direct reference to where the data can be found. 

2. How accessible are the data?

Data are freely accessible  Data are freely accessible by direct download from the website. 
Access to data is restricted

Data are accessible on request and by order. Access to data is limited due to restrictions, for example because the data contain personal data or other sensitive information. The research principal may conduct a confidentiality assessment before the data can be released.

Please note: Some data in the research data catalogue have the accessibility level ”Data are accessible by order”. This level is due to be phased out and will be replaced by one of the above accessibility levels.
 

Accessibility levels in the SND research data catalogue

When you search the SND research data catalogue you can see which accessibility level the data has in the search results. If the data are accessible through SND, the post has an icon with the SND logo. If the data are accessible through an external portal or website, the catalogue post has a globe icon. If the data are accessible by direct download, the post shows an open padlock.

Symbols for accessibility levels

Access to data with different types of accessibility

You can access data with direct download through a link in the catalogue post, where you can generally also find relevant documentation.  

If there is restricted access to the data, you need to place an order and request access to them. Click the Order data button (with a cart icon) in the catalogue entry. Access is restricted because data may contain personal data or other sensitive information. In that case, the research principal has to approve each request for access before the data can be released. When we need to contact the research principal, it takes a little longer for you to gain access to the data, but we process every order as quickly as possible.  

Data that are accessible though an external portal or website can be available either by direct download or accessible on request. In the right-hand column of the catalogue entry, you can find information about access to the data from the external portal or website. The entry will also contain information about where you can find the data, e.g. by a direct link to the data material, an URL, and/or contact information.

Choose accessibility for data

In the SND system DORIS you can describe data that will be made accessible via SND as well as data that will be accessible through an external portal/party. When you choose accessibility level for data in DORIS, we recommend that the data should be as freely accessible as possible.

If the data contain sensitive information or need to be protected in some way, access to the data has to be restricted so that the research principal can make a possible confidentiality assessment. The data will then have the accessibility level Access to data is restricted. If you want to access those data, you will need to send a request for access to SND. In this request, you need to enter the purpose for which the data will be used, a project description, and contact details to the requester. The research principal or a representative for the research principal will then decide whether SND can release the data material. You may want to know that even if the requester is denied access to the data, they can still submit a request to the responsible HEI/authority, citing the right to public access to official documents.