Accessibility levels at SND
Data described in the SND research data catalogue have different accessibility levels. These levels are displayed with icons that will give you direct information about where the data can be found and in what way they are accessible. The accessibility level is determined by the person who describes the data, and this can be done in consultation with SND or the local research data support unit (e.g. DAU).
There are two parts to the accessibility levels:
1. Where can I find the data?
|Access to data through SND||Data are accessible in the SND research data catalogue.|
|Access to data through an external party||
Data are accessible through another party. The SND catalogue entry contains information about the accessibility level with the external party, and a direct reference to where the data can be found.
2. How accessible are the data?
|Data are freely accessible||Data are freely accessible by direct download from the website.|
|Access to data is restricted||
Data are accessible on request. Access to data is limited due to restrictions, for example because the data contain personal data or other sensitive information. The research principal may conduct a confidentiality assessment before the data can be released.
Please note: Some data in the research data catalogue have the accessibility level ”Data are accessible by order”. This level is due to be phased out and will be replaced by one of the accessibility levels above.
Accessibility levels in the SND research data catalogue
When you search the SND research data catalogue, the search results will reveal which accessibility level the data material has. If the data are accessible through SND, the entry has an icon with the SND logo. If the data are accessible through an external portal or website, they instead have an arrow. Data that are accessible by direct download are displayed with an open padlock.
Access to data with different types of accessibility
You can access data with direct download through a link in the catalogue entry, where you can generally also find relevant documentation.
If access to the data is restricted, you need to make a request for access to the data. Click the Request data button in the catalogue entry. Access can be restricted for instance if data contain personal data or other sensitive information. In that case, the research principal has to approve each request before the data can be released. When we need to contact the research principal, it takes a little longer for you to gain access to the data, but we process each request as quickly as possible.
Data that are accessible through an external portal or website can be accessed either by direct download or on request. In the right-hand column of the catalogue entry, you can find information about the level of access from the external portal or website. The entry will also contain information about where you can access the data, e.g. by a direct link to the data material, an URL, and/or contact information.
Choose accessibility for data
In the SND system DORIS you can describe data that will be made accessible via SND as well as data that will be accessible through an external portal/party. When you choose an accessibility level for data in DORIS, we recommend that the data should be made as freely accessible as possible.
If the data contain sensitive information or need to be protected in some way, access to the data has to be restricted so that the research principal can make a possible confidentiality assessment. The data will then have the accessibility level Access to data is restricted, and you need to submit a request to access them to SND. In this request, you need to enter the purpose for which the data will be used, a project description, and contact details to the requester. The research principal or a representative for the research principal will then decide whether the data material can be released. You may want to know that even if someone is denied access to the data, they can still submit a request to the responsible HEI/authority, citing the right to public access to official documents.